The template has been designed specifically for sport so it is more detailed than the model rules available on the Office of Fair Trading website. The aims and objectives of The Club are to promote the sport of gymnastics Should you choose to allow proxy voting we recommend that you adopt the following clause as 27.3. Delegation by Instrument In the establishing instrument, the Board may delegate such functions as are specified in the instrument, other than: this power of delegation; and a function imposed on the Board by the Act, any other law or this Constitution. The Board is empowered to prevent any Member whose annual subscription or any other fees are in arrears from exercising the whole or any of the rights or privileges of membership of the Club, including but not limited to the right to vote at General Meetings. Do your research. Your Club may choose to refine your definition of ‘juniors’ to allow Junior Members who are aged 16 years and older to attend and vote at the annual general meeting. This is a constitution or set of rules to regulate your management of any straight forward club, society, association or other organisation that is not a registered company. GRIEVANCE PROCEDURE ® The grievance procedure set out in this clause applies to disputes arising under this Constitution between a Member and: another Member; or the Club. The Board may allocate portfolios and/or titles to Directors. HOW TO USE THIS BOOKLET The following pages provide a Sample Constitution for the proper formation of a sports Club, together with clause by clause Guidance Notes. DELEGATIONS ® The delegations clause recognises that the Board has to delegate functions and tasks to special committees or individuals. Except as prescribed in this Constitution or the Act: no portion of the income or property of the Club shall be paid or transferred, directly or indirectly, by way of dividend, bonus or otherwise to any Member or Director; and no remuneration or other benefit in money or money's worth shall be paid or given by the Club to any Member who holds any office of the Club. This document does not replace obtaining legal advice on your specific requirements. There are other factors that may be required to be met. As you work through the process of developing or updating your Club’s Constitution, you should refer to the Sport Australia (SA) formerly the Australian Sports Commission’s (ASC) Sports Governance Principles. MEETINGS OF THE BOARD PAGEREF _Toc384898224 \h 19 19. In exercising its power under this clause, the Board should take into account broad stakeholder involvement. There is nothing in the document which precludes such titles being attached to particular Directors’ offices. Clause 6.2 applies to re-applications for membership. The chair shall be the nominal head of the Club and will act as chair of any Board meeting or General Meeting at which they are present. 1. Section 1.4. As you work through it you should think not just of your current situation, but where you envisage your Club to be in five or ten years. DEFINITIONS AND INTERPRETATION PAGEREF _Toc384898208 \h 6 3. In addition to recording the use of the seal in the Board minutes, the Club should consider establishing a register for the use of the seal. If such condition is not satisfied within fifteen (15) minutes from the interruption, the meeting shall be deemed to have been terminated or adjourned; and any meeting held where one or more of the Directors is not physically present shall be deemed to be held at the place specified in the notice of the meeting, provided a Director is there present. All disclosed interests must also be disclosed to each annual General Meeting. dealing with sideline rage issues. Proxy Voting Proxy voting has not been provided for in this template. This allows people 12 days to nominate. A notice of a General Meeting shall specify the place, day and hour of the meeting and shall state the business to be transacted at the meeting. INCOME PAGEREF _Toc384898237 \h 28 32. To assist sporting bodies develop useful and effective constitutions, the Office of Sport developed a series of model sports constitution templates. SUBSCRIPTIONS AND FEES ® The fees of the Club are the sole province of the Board NOT the membership. These criterion are heavily reliant on satisfying statutory requirements, and as such specific advice may be required. The assets of The Club are owned and insured by COLGC CIC. ANNUAL GENERAL MEETING The Club’s annual General Meeting shall be held in accordance with the Act and this Constitution. CONSTITUTION OF THE ATHLETIC CLUB 1. This allows 14 days to prepare the agenda and notices of the meeting. They do not need to be Members. This template meets these requirements. This Constitution was formerly adopted at the AGM held on xxxxx and replaces the club’s original Constitution used since its formation in xxxxx. AUDITOR Under the Act, certain incorporated associations are required to undertake an audit. Incapacitated means unable to fulfil duties as required by this Constitution or the Act, including being able to: understand the information relevant to the decisions that will have to be made in the role of Director; retain that information to the extent necessary to make those decisions; use or weigh that information as part of the decision making process; or communicate the decisions in some way. A Constitution should be a very simple document which aims to ensure the smooth working of a Club. 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2020 sports club constitution template